We will be staying at Pension Irgo, a facility surrounded by nature and beautiful landscapes.
Accommodation will be arranged in houses for 9 people. Each house includes 3 dormitories, 2 bathrooms, a kitchen, a porch, and a balcony.
Rooms will be shared by 3 people and will be separated by gender to ensure comfort and privacy.

Each participant will be served three meals a day: breakfast, lunch, and dinner. 

IMPORTANT: We kindly ask all participants to share any dietary needs, allergies, or food restrictions during the application process so we can ensure everyone’s needs are taken into account.

All participants are required to arrive NO later than the official arrival day and depart NO earlier than the official departure day. Participation on all activity days is mandatory; skipping activity days is not permitted.

In line with the values promoted by the Erasmus+ programme, which encourages sustainable and environmentally friendly travel, our organization is committed to minimizing the event’s ecological footprint. Therefore, we will ensure that participants travel using green means of transport, primarily by organized bus travel.

Once participant groups are formed, the organizing NGO will coordinate and arrange the most efficient and environmentally friendly route to Izvoare, Harghita County, Romania—with bus transport being the preferred option. The organization will purchase transport tickets for participants.

IMPORTANT: Please do not purchase any travel tickets on your own without prior consultation with us. Unapproved purchases may result in your travel costs being ineligible for reimbursement.

Arrival in Izvoare: 12 July 2025

Departure from Izvoare: 20 July 2025

(Note: Some groups may begin their journey during the night to arrive in time for the activities.)

IMPORTANT: Most of the costs like travel, activities, materials, accommodation, and daily food, are covered by the Erasmus+ programme. Rest, such as insurance, travel upgrades such as priority, checked-in luggage, 1st class tickets, etc, are not covered. Please, remember, The EU does co-fund, not fully fund this event, therefore you must cover your additional expenses. 

All the participants must have valid travel insurance for the whole project period, including the travel days. The insurance must cover the following: 

1. Third-party liability 

2. Lost or stolen baggage. 

3. Accident and serious illness. 

We cannot accept participants without private travel insurance. Supplementary, we also recommend that you get a European health insurance card. Your national health insurance provider issues this card. 

💰 Participation Costs

There are NO participation fees for this youth exchange.  Travel, accommodation, and meals are all co-funded by the Erasmus+ programme. However, we recommend bringing some pocket money for any personal expenses, such as souvenirs, snacks, or other items you wish to purchase.

🌍Each evening, we’ll come together to discover and enjoy the rich cultures of all the countries involved in the exchange.
This is your chance to show off what makes your culture special — through food, music, stories, and creativity.

Each national group will prepare a short and fun presentation to introduce their traditions, lifestyle, and spirit in a relaxed, friendly atmosphere.

🎒 What to Bring:

• A few typical snacks or non-alcoholic drinks to share

• Any traditional clothes 

• Items that reflect your culture

💡 Need Some Inspiration?

• Teach a folk dance everyone can join

• Perform a funny sketch about everyday life in your country

• Share a local legend or short story

• Run a quick quiz or myth-busting game

• Show a 1-minute “day in my country” video

• Set up a mini tasting corner with food facts

In early summer, temperatures in the area range from 10°C to 25°C, but mountain weather can change quickly. Check accuweather.com before departure for the latest forecast. 

👕 Clothing & Gear Essentials 

• Comfortable sportswear for daily activities

• Warm layers for chilly mornings and evenings

• Waterproof jacket and water-resistant shoes (it might rain!)

• Sturdy hiking shoes (essential for mountain walks and via ferrata)

• Flexible, activewear for climbing and outdoor activities

• Swimsuit and towel for the lake visit

• Indoor slippers or sneakers

• Sun protection: hat, sunglasses, sunscreen

• Small backpack for day trips

• Reusable water bottle

All special safety gear for via ferrata (helmet, harness, etc.) will be provided by the organizers. 

In order to apply,  you have to create  an ASEY account, using  the link below.  If you already have an account  you  need to  log in  and complete the application form!
When you are creating the account and applying please carefully read the application form and note that:
1. We are not responsible for the wrong or incomplete data you introduce in the form.
2. Your data such as name, e-mail, and date of birth must be correct. Making mistakes will automatically translate into wrong information on your certificate received at the end of the project.
3. You must use no other e-mail address other than yours. Make sure you have access to it.
4. You have to specify to us if you prefer a vegetarian or vegan menu or have any allergies or intolerances - this cannot be changed during the project . 

andreea@asey.org